AI Document Intelligence
We install an intelligent assistant that reads, understands and queries your entire document base — contracts, reports, regulations, client files. In natural language. No technical training required.
The Cost of Searching
A senior associate looking for a clause is a senior associate not billing. A project manager checking a procedure is a project manager not managing. And when they find it, they are never sure it is the latest version.
Critical information is trapped inside PDFs, archived emails, scanned contracts, and legacy systems that nobody searches anymore.
Which document is the latest? Which clause was amended? Which version was signed? Your team spends more time verifying than working.
Only one person knows where things are. What happens when they go on holiday, change department, or retire? The knowledge leaves with them.
How It Works
Not to the internet. Not to Wikipedia. To your contracts, your terms and conditions, your files, your regulations. Your team asks a question in plain English, like talking to an expert colleague. The assistant answers with exact source references.
Real-World Applications
| Q Which recent case law on director liability in bankruptcy? | A Lists the 3 most relevant rulings from your database, with dates and summaries. |
| Q What non-compete clauses have we used for the tech sector? | A Finds the 5 relevant contracts and compares the clauses side by side. |
| Q Has client Dupont signed an NDA? | A Yes — signed 12/03/2025, duration 3 years, document attached. |
| Q Which clients have a deductible above €500? | A List of 23 clients with contract details, amounts and renewal dates. |
| Q Compare Baloise and Ethias theft conditions. | A Automatic comparison table: ceilings, exclusions, deadlines, waiting periods. |
| Q Is Mrs Martin covered in Germany with her auto policy? | A Yes — territorial extension included, article 7.3 of Baloise general terms. |
| Q What is the maintenance procedure for the Liebherr LTM 1100 crane? | A Technical manual extract, section 4.2, with referenced diagram. |
| Q Which sites had a safety incident in Q3 2025? | A 3 sites identified with reports, root causes and corrective measures. |
| Q Which ISO standards apply to our certification? | A ISO 9001, 14001, 45001 — with checkpoints specific to your activity. |
| Q What is the notice period for a CDI of more than 10 years in Belgium? | A 13 weeks (art. 37/2 employment law) — source: sector collective agreement. |
| Q How many holiday days does the sales team have left? | A Summary per employee with current balance and expiry dates. |
| Q What was our revenue in Q2 vs Q1? | A Automated comparison with key metrics highlighted and variance analysis. |
For Your Clients
In addition to your internal dashboard, we deploy a chatbot on your website — powered by your own knowledge base. Your clients get precise answers 24/7, without mobilising your team.
Every answer cites the exact source.
No hallucination. No invention. Only your documents.
Why Ashford & Sterling
Investment
Setup
Document analysis, installation, configuration, testing, and validation on your infrastructure.
Training
One day on-site training for your team, up to 10 people. Hands-on practice with your own documents.
Client Chatbot
Intelligent bot deployed on your website, powered by your knowledge base. 24/7 availability.
Maintenance
Updates, support, document additions, performance monitoring, and ongoing optimisation.
Real infrastructure cost: approximately €100/month. The rest is our expertise.
Free demonstration
Send us 5 representative documents from your activity. We configure a live demo on your own data — no obligation, no commitment.